Ohio EVV Requirements: What Do They Mean for Healthcare Providers?

What is Electronic Visit Verification?

The 21st Century Cures Act, passed in December of 2016, encouraged reform and supplementation in multiple aspects of healthcare practices. One component of this act is the need for all Medicaid personal and home health care providers to implement Electronic Visit Verification (EVV) by 2019. The Federal EVV mandate requires affected providers to electronically verify:

  • The type of service performed
  • The member receiving the service
  • The date of service
  • The location of service delivery
  • The care provider responsible for the service
  • The time the service begins and ends

While the EVV mandate is a part of the federal 21st Century Cures Act, many states, like Ohio, have added additional requirements for providers to follow in order to be EVV compliant.

The Ohio Department of Medicaid describes EVV as “an electronic system that verifies when provider visits occur and documents the precise time services begin and end”. Ohio has encouraged that all affected agencies have completed the certification process by January 8, 2018—a year before the national deadline. As the deadline looms closer in Ohio, it’s important for all relevant states and private health care businesses to be up-to-date on how to navigate EVV requirements in their state.

Who is Affected?
In Ohio, services included are:

  • State Plan Home Health Aide
  • State Plan Home Health Nursing
  • Private Duty Nursing (PDN)
  • Ohio Home Care Waiver Nursing
  • Ohio Home Care Waiver Personal Care Aide
  • Home Care Attendant
  • RN Assessment
  • Community Service Providers
  • Home-Healthcare providers

What do EVV Requirements Mean for Your Business?

  • Certification is required per provider ID

An agency in charge for several other agencies needs to begin the certification process for each individual agency, each creating their own provider ID.

  • The recommended date for EVV certification is 60 days before the deadline

Providers are encouraged to complete the certification process 60 days before January 8, 2018 deadline. Thus, providers should complete the process by November 9, 2017 in order to allow adequate time to train their staff and adjust to the system.

  • Providers are free to choose their EVV provider

The Ohio Department of Medicaid allows providers to choose their own EVV providers. However, Sandata is the state vendor. If providers choose to use an alternate EVV vendor, the agencies must email ConnectMyEVV@etraconline.net in order to begin the certification process.

  • Adopting EVV may improve your data accuracy

EVV System offers a reliable and accurate means for care providers and home care workers to capture care delivery data in real time while they are providing the services.

Additional Resources
For more information on Ohio EVV requirements,

Visit: http://www.medicaid.ohio.gov/INITIATIVES/ElectronicVisitVerification.aspx

Email: EVV@medicaid.ohio.gov

Call: 1-800-324-8680

Abaqus, Inc. is a provider of a powerful platform, myGeoTracking, for EVV solution for in-home care providers. myGeoTracking leverages the advancements in the modern technology in the smartphones/sensors, apps, location-based services, and cellular communication to provide you with a scalable and a robust in-home care workforce solution to help meet EVV requirements for Medicaid compliance.

If you have any questions or need additional information about the Electronic Visit Verification we offer, please reach us at sales@abaq.us or call us at +1 415-496-9436